Brown University Financial and Operations Coordinator in Providence, Rhode Island

Job Description:

This exempt position provides high level administrative support primarily in the areas of financial processes, grant administration and visitor appointments. The position serves as a fiscal liaison to faculty, students, visitors, sub- awardees and funding agencies providing guidance (and resolution) for day-to-day financial transactions in accordance with Brown University policies and sponsor regulations. Responsibilities include oversight of numerous operational accounts, as well as projections, expenditure processing, reconciliation, and closeouts of grants. The incumbent supervises two administrative coordinators and student employees, and assists with myriad day-to-day operational needs. Additional responsibilities include (but are not limited to) timely completion of annual and semi-annual effort certifications and the biennial space survey. The Financial and Operations Coordinator acts on behalf of the Executive Officer in his/her absence, and is knowledgeable in a broad scope of significant and confidential matters.


  • Bachelor’s degree and two to three years of related experience or the equivalent combination of experience and education required. Experience in a university setting preferred.

  • Accounting background a plus! Must be detailed oriented and possess mathematical analytical thinking skills.

  • Familiarity with federal grant regulations preferred, including but not limited to OMB Uniform Guidance and agency specific guidelines.

  • Possess initiative and judgement; independently problem solve and prioritize.

  • Exceptional organizational, administrative, and time management skills.

  • Ability to delegate effectively and co-ordinate work of others, especially during times of impending deadlines.

  • Must be confident and genuine in interpersonal communications; eager to assist all faculty, graduate students and visitors.

  • Excellent written and oral communication skills applicable at all levels.

  • Ability to handle confidential matters with extreme discretion and tact.

  • Highly proficient Excel skills preferred.

  • COEUS experience a plus.

  • Ability to understand and navigate the Workday interface and willingness to upgrade technical skills as required.

Recruiting Start Date:


Job Posting Title:

Financial and Operations Coordinator


Division of Applied Mathematics


Grade 8

Worker Type:


Worker Sub-Type:


Time Type:

Full time

Scheduled Weekly Hours:


Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.


Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Additional Information:

Salaries for new hires at Brown usually fall between the minimum and midpoint of the salary range for the position grade. More information about our salary ranges can be found here.


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Questions Submitting Your Application:

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