Brown University Grants and Financial Specialist in Providence, Rhode Island

Job Description:

This position provides high-level comprehensive grant and financial assistance to a portfolio of academic (arts and humanities) and affiliated departments, institutes and centers (Bell Gallery, Dean of the College, Graduate School, Haffenreffer, Institutional Diversity, Leadership Alliance, Sheridan Center, Swearer Center, etc.) served by Academic Finance and Administration (AFA). This position prepares and reviews proposals using sound knowledge of University and Sponsor (e.g., Department of Education, National Endowment for the Humanities, National Endowment for the Arts, National Institutes of Health, National Science Foundation, private industry and foundations) requirements.

The Specialist plays a key role in the administration, budget development, and submission of proposals, assisting faculty and staff in RFP review, creating appropriate proposal timelines and checklists, and acquiring other required proposal elements as needed. Maintains and communicates key dates to ensure timely submission of proposals, progress reports, and final reports; and prioritizes proposal tasks to keep multiple submissions moving toward completion. Ensures careful review and precise attention to details for successful submission using Brown’s grants management system (currently (Kuali) Coeus).

Provides guidance regarding use of electronic systems including, eRA Commons, NSF FastLane, and other Foundation web portals. Works in partnership with the Office of the Vice President for Research Development team as they identify faculty and administrators interested in Humanity based funding opportunities. Upon award, effectively communicates to students, faculty, and appropriate members of the AFA\team to ensure smooth project kick-off, grant compliance, allowable costing, and timely reporting through project close-out.

Provides financial analysis, reporting, and post-award support to arts and humanities departments, institutes, and centers including budget management, expenditure review, financial reporting, and grant closeout as needed.

  • Bachelor’s degree (Accounting or Finance preferred) or an equivalent combination of education and 3-4 years finance/budget experience.

  • Grant experience in in an academic or non-profit setting; research administration experience including proficiency with electronic grant submission portals both federal and non-federal.

  • Strong organizational, administrative, time management and critical thinking skills.

  • Ability to organize and prioritize workload in a multi-task environment while maintaining careful attention to detail.

  • Strong analytical and problem solving skills with the ability to work independently.

  • Proficiency in Microsoft Office Programs (Word, Excel, PowerPoint), Web based programs and tools.

  • Excellent financial skills as well as familiarity with federal circulars, federal agencies’ policies and procedures, and other relevant federal agencies’ practices.

  • Excellent customer service skills and a strong service–oriented attitude.

  • Excellent communication skills-both oral and written-to elicit and communicate information, to analyze data, and to prepare /present clear, informative, and concise materials.

  • File management skills.

  • Willingness and interest to assume increasing responsibilities.

  • Ability to work under pressure in a deadline- oriented environment.

  • Must be able to work with a diverse population and handle sensitive and confidential information with discretion.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Recruiting Start Date:


Job Posting Title:

Grants and Financial Specialist


Academic Finance and Administration


Grade 9

Worker Type:


Worker Sub-Type:


Time Type:

Full time

Scheduled Weekly Hours:


Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.


Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Additional Information:

Salaries for new hires at Brown usually fall between the minimum and midpoint of the salary range for the position grade. More information about our salary ranges can be found here.


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