Brown University Special Events Assistant in Providence, Rhode Island

Job Description:

The Special Events Assistant is a part-time, temporary role to help the Communications Specialist with the planning, preparation, and execution of the Graduate School Commencement rehearsal, reception, and ceremonies. This position will help liaise with the various people and offices needed. Responsibilities to include:

Student and Guest Communication

  • Coordinate and help execute communications (email, video, newsletter, social media) related to all aspects of Commencement.

  • Create and organize registration lists to ensure degree and attendance-specific information to help confirm all graduates are prepared.

  • Review web content to help improve information for graduates and guests.

Writing, proofreading and materials prep

  • Review all Commencement materials for grammatical and factual correctness. This includes awards, program content, script, signs, email communication, invitations, special recognitions, and dissertation titles.

  • Assist with writing stories, accolades, announcements, and some script content.

Training assistance

  • Help with preparing training materials and communication.

  • Assist with training meetings for presenters, staff, and student volunteers.

Event materials procurement and organization

  • Help ensure that all necessary items for the events have been ordered/created, including signs, folders, stands, binders, lists, shirts, etc.

Cross-departmental coordination assistance and event management

  • Assist with cross-departmental and outside vendor meetings that are required for Commencement (DPS, Media Services, CIS, Catering, sound and music companies).

This is a part-time temporary position working 20 hours/week with an end date of May 31, 2018.

All offers of employment are contingent upon a criminal and education records check satisfactory to Brown.

Recruiting Start Date:


Job Posting Title:

Special Events Assistant


Graduate School


Grade 7

Worker Type:


Worker Sub-Type:

Seasonal/Intermittent (Fixed Term) (Seasonal)

Time Type:

Part time

Scheduled Weekly Hours:


Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.


Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Additional Information:

Salaries for new hires at Brown usually fall between the minimum and midpoint of the salary range for the position grade. More information about our salary ranges can be found here.


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Questions Submitting Your Application:

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